Privacy Policy

Who we are

On The Top! (“we”, “us”) provides a software platform that swim-coaching staff use to plan training, write workouts, and track their swimmers. Coaches are our account holders; swimmers and parents do not create accounts.

Information we collect

• Coach accounts: name, email address, an optional phone number, and a securely hashed password.
• Swimmer records entered by coaches: names, training group, times, test results, attendance, skill progress, and (optionally) birth date. Swimmers and parents do not log in; this data is entered and controlled by the coaching staff.
• Content you create: workouts, season plans, comments, uploaded practice images, and team branding.
• Technical data: basic logs needed to operate and secure the service.

Children’s data

Coaches may record information about swimmers who are minors. That data is entered by the team, used only to deliver the coaching features to that team, kept isolated to that team, and never sold. We collect the minimum needed for the service. (Handling of minors’ data must be confirmed with counsel for applicable laws such as COPPA before launch.)

How we use information

To provide and secure the service, operate coach accounts, and support the people using it. We do not sell personal information and do not use it for third-party advertising.

How it’s stored and shared

Data is stored with infrastructure providers we use to run the service (for example, database and application hosting, and email delivery). Each team’s data is isolated from every other team’s. Providers process data on our behalf under their own terms; we do not otherwise share personal information except as required by law.

Retention & your choices

We keep data for as long as an account is active. A head coach can edit or remove swimmers and team data, and can request deletion of their team’s account and data by contacting us.

Security

Passwords are hashed, access is scoped per coach and per group, and the database is backed up regularly. No system is perfectly secure, but we take reasonable measures to protect your data.

Contact

Questions about this policy or your data: theissycoach@gmail.com.